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DEPC Exam/Assignment Scheduling and Cancellation

  • Instructors will schedule all semester exams/assignments with the DEPC by the end of week one of each semester. If their schedules change, they can send updates or modifications to the DEPC as soon as possible.

  • To schedule an exam/assignment time, students should call or stop by the DEPC at least one week in advance of their desired test date. Reservations are made on a first come, first served basis. The DEPC does not guarantee that students will be able to take the exam/assignment without a reservation.

  • Students needing an ADA accessible station or a desk for a written exam/assignment must request these accommodations when they schedule their appointment. Because of the limited number of these stations, the DEPC encourages students reserve these spots as early as possible.

  • Students who are late for a reserved exam/assignment time may forfeit their reserved space.

  • The DEPC asks students contact it if they cannot show for their scheduled appointment.

  • Students should contact their instructor concerning make-up exams. The DEPC cannot administer an exam/assignment outside of the available times set by the instructor.

  • Instructors will set a time limit for each exam/assignment, usually 50-120 minutes. Students should reserve a time that will allow them to complete the exam/assignment before the DEPC closes. Proctors will not extend operating hours to allow students to complete an exam/assignment. The DEPC will not schedule or begin exams/assignments within 45 minutes of closing.

DEPC for Students

DEPC Rules and Responsibilities for Students

The DEPC is a safe and secure area to take exams. Online students should use the DEPC for all exams/assignments that must be taken with a proctor, if possible. Students needing off-campus proctoring must follow the procedures for getting an approved proctor

 

Scheduling and Checking-In to the DEPC

  • Students must schedule all appointments through the DEPC reservation desk. Students needing to set-up an off-site proctored exam/assignment should read the Off-Campus Proctor Procedures.

  • The DEPC has limited seats available, so it recommends students reserve an exam/assignment spot. Students late for their scheduled appointment may lose their spot and have to reschedule.

  • Tests should be scheduled allowing enough time so they are completed prior to the DEPC's scheduled closing time.

  • Students must receive prior approval from their instructor if requesting a test date other than the test scheduled dates, or when arranging for a makeup test.

  • Students entering the area should be quiet and prepared for testing. The DEPC recommends students arrive at least 15 minutes early to check-in for the exam/assignment and put away their personal items in the designated cubbies. On heavy test days, students may need to sit in the waiting area.

  • Students must have their SSC photo ID with them when checking-in to take the exam/assignment. Students without their ID will not be allowed into the testing area.

  • Students must store all non-test approved materials and items in the cubbies outside of The DEPC. Students are discouraged from storing valuable items in the cubbies. SSC is not responsible for loss of or damage to items left in the cubbies.

 

Taking Exams/Assignments

  • Students may not take breaks or leave their assigned seats during exam/assignment times unless a prior accommodation has been submitted and approved by their instructor or the ADA Coordinator.

  • Students must have basic computer knowledge and skills, be able to access their Cruiser account, and navigate to the exam/assignment in the LMS used. DEPC proctors will not provide training or perform tasks for students during the exam/assignment.

  • Students must supply any testing tool required by the instructor. Only authorized materials are allowed at the computer station or desk. These include scantrons, headphones for audio, calculators, etc. Headphones required for the exam/assignment must be inaudible to neighboring students.

  • Instructors will provide the IT Assistant/proctor with instructions on what materials students can use for the exam/assignment. Any student caught with unauthorized items will be asked to put away the device. The IT Assistant/proctor will also make a note of the rule violation and inform the relevant faculty member.

  • Students can bring standard earplugs with them if they require complete silence or are easily distracted.

  • During testing, students must only open the specific programs required for taking the exam. Students may not navigate away from the specified exam/assignment location. They cannot check email or access the Internet unless the exam/assignment allows for such activity.

  • After submitting their exam/assignment, students must log out of Cruiser, or the LMS being used for the exam/assignment. They should then return any approved scratch paper or items to the proctor and exit the DEPC.

  • At all times, students must behave in accordance to DEPC policies and procedures (this document), as well as, SSCís Student Code of Conduct and Campus Policies and Procedures. The SSC Student Code of Conduct and Campus Policies and Procedures are in the Student Handbook (pp. 19-31). Students suspected of violating DEPC and/or SSC policies and procedures will have their actions reported to the appropriate and relevant authorities.

 

Contacting the DEPC

  • Test scheduling questions for either testing site should be directed to the DEPC IT Assistant via e-mail (c.cheng@sscok.edu) or phone at (405) 382-9570.

  • Online Education questions should be directed to the Coordinator of Distance Education via e-mail (k.mcbride@sscok.edu) or phone at (405) 382-9274.

  • Students should direct any other questions regarding their test to their instructor.

ADA Accommodations

  • Special services available for ADA students are detailed in the student handbook (p. 11).

  • For information about testing services and accommodations available to individuals with disabilities, students should contact ADA specialist Brenda Cates (b.cates@sscok.edu).

  • If eligible, students must make ADA arrangements in advance in accordance with established SSC policy.

Photo ID

Students must show their official SSC photo ID at every visit to the DEPC. They should have this out and ready for checking in. Only original hard copy ID's are acceptable. ID's presented on an electronic device are not acceptable. Students may be asked to leave their ID at the check-in desk during their exam/assignment and to pick it up when they exit the DEPC.

 

Prohibited Items

Unless otherwise specified in faculty instructors for an exam/assignment, the following Items are prohibited from the DEPC during an exam. Students should check with their instructors about what they may bring with them to an exam/assignment.  Any item not listed in the faculty instructions will not be allowed in the lab area, including items not on this list.

  • Electronic devices unless otherwise specified by instructor. These include cell phones, tablets, laptops, and calculators.

  • Removable media, such as memory sticks or zip drives

  • Books or notes unless otherwise specified by instructor

  • Backpacks, purses, handbags, and/or other items. These must be able to fit in one cubby.

  • Outerwear with pockets, including coats, hoodies or sweaters

  • Hats, caps or hoods

  • Headphone or ear buds unless otherwise specified by the instructor.

  • Children, outside visitors or pets

  • Food or beverages

 

Additional Information

  • Students must place all items not required for the exam/assignment (as listed on the faculty-submitted instruction sheet) in the available cubbies.

  • Students unable to remove prohibited clothing/outerwear will be asked to reschedule.

  • Students needing scratch paper must ask the proctor for it and then return it before leaving the DEPC.

  • The DEPC is not responsible for missing, stolen, or damaged items.

  • Students found guilty of a violating DEPC and SSC policies and procedures are subject to disciplinary action. The SSC Student Code of Conduct and Campus Policies and Procedures are in the Student Handbook (pp. 19-31).

 

Seminole State College empowers people for academic success, personal development, and lifelong learning.

COMPASSION          -          OPPORTUNITY          -          RESPECT          -          EXCELLENCE

last updated August 2014